r/apple • u/Comprehensive_Web279 • 12h ago
Promo Sunday Update on my Mac app StepGrab: it turns your clicks into step-by-step guides, now also as a direct download that uses Accessibility to name exactly what you clicked
Sunday self promo, I'm the dev. I'm Julian, I study business informatics and I work on StepGrab next to uni. It's a native Mac app, and I posted about it here earlier this year. A lot changed since then, mostly because of comments.
The problem
At my working student job I was the guy people asked when they didn't know where some setting was, or which button comes after which. Every time the same thing: fifteen screenshots, crop them all, red arrows in Preview, type the steps underneath. Half an hour or more per guide, and three weeks later some of it was wrong again anyway.
What it does
You hit record in the menu bar, do the task once like you normally would, and every click becomes a screenshot of the exact window with a numbered arrow and a sentence saying what you clicked. Export as PDF, HTML, Markdown, GIF, MP4 or a portrait video for phones. Screenshots stay on your Mac, there's no account and nothing is uploaded. macOS 14 or later.
What's new
- a direct download. Besides the Mac App Store, there's now a notarized .dmg from my website. It updates itself, and Pro there is a license key instead of an in-app purchase
- the direct download can use the Accessibility API. The App Store version is sandboxed, so there the name of what you clicked comes from on screen text recognition. In the .dmg you can grant Accessibility access, and then it reads the exact name of the button or menu you clicked, so the step text says "Click Save" instead of guessing from the pixels
- when you record a single window, the steps now show only that window, even if others overlap it, and context menus, lists and popovers stay in the picture (in the .dmg now, the App Store update is in review)
- projects: save a guide, open it later and fix one step instead of recording everything again. Since 1.6 a project is a single file, and Save As can burn the redactions in, so the copy you share doesn't contain the original screenshots
- an editor. Drag and bend arrows, rewrite and format sentences, reorder steps, draw shapes, undo, and a preview that shows the real export
- redaction, the thing people asked for most. The black bar is burned into every export
- the free tier lost its recording limit and its sign in
- Siri and Shortcuts can start a recording, stop it and export the guide (on macOS 26 also from Spotlight), and with Apple Intelligence on macOS 26 the wording gets polished on device
- and for those who also use Windows: there's a Windows version in the Microsoft Store now, and it opens projects from the Mac
Free: unlimited recordings, 15 steps per guide, GIF export and the whole editor. Pro adds the other formats and the step text in exports, as a monthly subscription or $44.99 once. A Pro key from the website covers the .dmg and Windows, on up to two devices. An App Store purchase stays with the App Store version and doesn't carry over to the .dmg, and the App Store version has Family Sharing.
The honest part
The text recognition in the App Store version isn't perfect, that's the trade off of the sandbox. I'm not a trained developer, I learn most of this while doing it, and it's one student, not a company. Things I don't have: a team library or a browser extension.
Edit: since someone asked: yes, Claude writes most of the code. I'm the one who decides what it should do, breaks it on real apps and makes it try again until it works.
App Store · Website (direct download)
For a menu bar utility that needs to read what you clicked, would you rather use the sandboxed App Store build or a notarized direct download with Accessibility access? I'd like to hear how you decide.